Let’s face it – everyone is using Gmail today. But do you think that many Gmail users are familiar with all the tricks and features Google has presented into its email platform?
There are so many options on the mobile and web that are still undiscovered by Gmail users.
Well, let us introduce you to the 12 best Gmail features and options you might not have discovered yet.
Use Google’s AI to Create Your Emails
Back in 2018, Gmail presented its Smart Compose feature. Soon, this feature was upgraded to appear on more devices and adapt more to the way you create the content.
If you want to switch this option on, all you have to do is go to Settings > General > Writing Suggestions On or click Settings and then your email address and then Smart Compose on Android.
iOs users, worry not, iOS support is coming very soon.
Set an Expiry Date
The confidential mode was presented last year, allowing you to limit message copying, as well as, downloading. Another option is to add expiry time.
You can find this option via the menu button or the three dots on mobile or on the web when creating an email.
This feature works great inside Gmail. Other clients can also link to your email.
Another addition is that now you can schedule emails which can be sent tomorrow morning, tomorrow afternoon or whenever suits you.
As Google says “be considerate of everyone’s downtime”, now this is your chance to be considerate of your own and of everyone else’s time. If you’ve got the newest update from Google, you will notice a drop-down menu which is located next to the Send button.
Send and Request Money
Did you know that you can send, as well as, request money in your Gmail messages? Yes, this option is now available to you.
You can click the dollar symbol that is located at the bottom of the window, enter the amount you want to send or receive, and that’s it. It is pretty simple.
If you are sending money and you haven’t set up the payment method yet, you will be prompted to do this in the near future.
Get Notifications for Certain Emails
You don’t have to get buried under thousands of notifications from your Gmail app. On Android or iOs, go into the Gmail App Settings, enter or select your email address, and select Notifications.
You can set alerts to appear for special emails, for example, “high priority” emails only and this works separately from the notification settings at the iOs or Android level.
Save to Google Drive
Any new attachment that shows up in your email can be saved to Google Drive. The best part is that you can do this with a tap or a click. Yes, we agree with you. We also think it is a perfect option, especially for someone who spends its digital life inside Google Drive.
The Google Drive icon shows up on top of the attachments when seen on the web or inside the app (if you are using Android app) or when you open attachments (if you are using the iOs app).
Translate Your Emails
Google Translate is part of Gmail. Yes, we didn’t realize that up until now. Open an email and if you don’t see the translate bar, click the menu button (you will notice the three dots) and click Translate message.
You will be able to select a source language (usually, the source language is detected automatically) and the language you want the email translated into.
Drag Emails Between Tabs
If you have got Gmail on the web with separate categories or tabs on screen, you can drag conversation threads between tabs to re-categorize the messages.
This is pretty helpful.
Gmail will ask you if you want to treat all emails received from the same sender and in the same way, saving you time.
This is up to you. If you think that this will save you a lot of time, you can just let Gmail treat all emails in the same way.
Use Gmail Offline
The way that Gmail works has changed a lot over the years. One of the features that surprised us the most is that Gmail can now work offline.
All you need to do is type “mail.google.com” and get a cached version of your email inbox regardless of whether you are connected to the internet or not.
This is not an automatic feature. You have to enable it (under the Offline tab of the settings) and you can choose how many emails you want to get synced locally.
Find by Date
One of the oldest and probably the most useful tricks is finding emails by date. Still, a lot of people aren’t familiar with this option.
You can type “before 2019/5/1 into the search box and you will see all messages from before that date. If you type “after 2019/5/1 you will see messages after that date. You can also mix and match these two.
Bookmark Your Emails
If you often use Gmail on the web, you might want to consider bookmarking some of the most useful URLs in order to get around your inbox faster.
You can link directly to the drafts, your inbox, your sent emails, and all of your messages in general. When you run searches and highlight labels, you can just bookmark those URLs for easier and quicker access.
Change Gmail’s Look
Gmail has a specific theme option which allows you to change the look of the email in your browser. It is like using an application.
Find and click the settings cog (located in the top right corner) and then click Themes to select something new.
If you don’t like some of the options Google offers, click My Photos to upload something from your photo gallery.